Enerfab
Assistant Project Coordinator
Midland, MI - Full Time
Title: Assistant Project Coordinator
Location: Midland, MI
Division: Enerfab Power & Industrial
Direct Report: Regional Manager
Company Summary:
Enerfab has over 120 years of experience, offering fabrication and construction capabilities to a wide variety of customers for the chemical, food & beverage, oil & gas, heavy industrial and power industries. Founded in 1901, our company began making sealants and lacquers — including a patented formula for brewer’s pitch — for beer tanks and vessels. Over the last century, our expanded capabilities, project experience, safety record, and commitment to quality have made Enerfab one of the industry leaders in shop fabrication, field erection and construction and maintenance services.
The Assistant Project Coordinator supports Project Managers and field teams in the planning, execution, and monitoring of construction projects. A key aspect of this role is maintaining accurate timekeeping records, ensuring compliance with project requirements, and assisting in overall project coordination.
Key Responsibilities:
1. Timekeeping and Data Entry:
2. Timesheet Management:
3. Reporting Support:
4. Records Management:
5. Project Documentation:
6. Budget Tracking:
7. Permit and Regulatory Compliance:
Qualifications:
Location: Midland, MI
Division: Enerfab Power & Industrial
Direct Report: Regional Manager
Company Summary:
Enerfab has over 120 years of experience, offering fabrication and construction capabilities to a wide variety of customers for the chemical, food & beverage, oil & gas, heavy industrial and power industries. Founded in 1901, our company began making sealants and lacquers — including a patented formula for brewer’s pitch — for beer tanks and vessels. Over the last century, our expanded capabilities, project experience, safety record, and commitment to quality have made Enerfab one of the industry leaders in shop fabrication, field erection and construction and maintenance services.
The Assistant Project Coordinator supports Project Managers and field teams in the planning, execution, and monitoring of construction projects. A key aspect of this role is maintaining accurate timekeeping records, ensuring compliance with project requirements, and assisting in overall project coordination.
Key Responsibilities:
1. Timekeeping and Data Entry:
- Accurately record and enter daily labor hours, equipment usage, and material consumption data into the company's timekeeping system.
- Ensure that all entries are compliant with company policies and project requirements.
2. Timesheet Management:
- Collect timesheets from field personnel and subcontractors, verifying completeness and accuracy.
- Assist employees with timesheet-related inquiries and discrepancies.
3. Reporting Support:
- Assist in generating and distributing daily, weekly, and monthly labor and cost reports to project management and stakeholders.
- Compile and prepare data for payroll processing.
4. Records Management:
- Ensure proper recordkeeping and filing systems for documents and records.
- Maintain confidentiality and data security protocols.
5. Project Documentation:
- Assist in the creation, maintenance, and organization of project documentation, including contracts, plans, permits, and specifications.
- Ensure project files are up-to-date and accessible to project teams.
6. Budget Tracking:
- Support project budget tracking and cost management, including processing invoices, purchase orders, and expense reports.
7. Permit and Regulatory Compliance:
- Assist in managing project permits, licenses, and regulatory requirements.
- Ensure compliance with local, state, and federal regulations.
Qualifications:
- Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
- 1-2 years of experience in project coordination, administrative roles, preferably in the construction or industrial sector.
- Proficiency in office software and tools, including Microsoft Office Suite.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Attention to detail and problem-solving abilities.
- Knowledge of office equipment and facilities management.
- Strong organizational, multitasking, and problem-solving skills.
- Knowledge of construction industry practices and terminology is beneficial.
