Billing Specialist

De Soto, KS
Full Time
Entry Level
Title: Billing Specialist 
Location: DeSoto, KS
Division: Enerfab Power & Industrial
Direct Report: Project Accountant
Salary Range: $23.00/hr. to $26.00/hr.

Company Summary:
Enerfab has 125 years of experience providing fabrication, construction, and industrial services across the chemical, food & beverage, oil & gas, heavy industrial, data center, and power industries. Founded in 1901, Enerfab has grown into an industry leader recognized for its capabilities, strong safety culture, and commitment to quality. As part of Quanta Services (NYSE: PWR), Enerfab combines operational agility and craftsmanship with the resources and capabilities of a Fortune 200 infrastructure leader.

The Billing Specialist will be responsible for accurately generating invoices, verifying billing information, and facilitating the invoicing process to support efficient financial operations.

Key Responsibilities
Invoice Generation:
  • Prepare and generate invoices for completed projects, services, or products provided to clients, ensuring accuracy and compliance with contract terms.
  • Verify billing data, including project costs, labor, materials, and expenses.
Client Communication:
  • Interact with clients to address inquiries related to invoices, contract terms, and payment schedules.
  • Maintain positive client relationships and provide excellent customer service.
Billing Review and Accuracy:
  • Review invoices for completeness, accuracy, and adherence to company policies and industry standards.
  • Ensure that all necessary supporting documentation is attached to invoices.
Invoicing Records:
  • Maintain organized and secure records of all invoices, billing correspondence, and payment confirmations.
  • Create and maintain an efficient filing system for invoices and related documents.
Billing Documentation:
  • Prepare and distribute billing documentation, including invoices, statements, and payment reminders.
  • Assist with the resolution of billing discrepancies and disputes.
Payment Processing:
  • Monitor and track invoice payments, follow up on overdue accounts, and reconcile payment discrepancies.
  • Provide payment information to the Accounts Receivable team for cash application.
Reporting:
  • Generate reports on billing and accounts receivable status for management review.
  • Assist in the preparation of financial reports related to invoicing and collections.
Qualifications:
  • High school diploma or equivalent (Associate degree in Accounting or Finance is a plus).
  • 2-3 years of experience in invoicing, billing, or accounts receivable roles, preferably in the construction or industrial sector.
  • Proficiency in invoicing software and financial systems.
  • Strong attention to detail and accuracy in data entry and recordkeeping.
  • Effective communication and interpersonal skills for client interactions.
  • Ability to work independently and collaboratively within the Finance team.
  • Knowledge of accounting principles and financial regulations is beneficial.

Enerfab is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.
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